Kavi Mailing List Manager Help
Table of Contents
Full header information is vitally important to the process of troubleshooting email, but most people aren't aware of this hidden "envelope" information because it isn't displayed when they view their email. Then, when something goes wrong and people are asked to provide a copy of the email to support, they often forward a copy of the message without realizing that their software has only forwarded the visible portion of the header—the message header—and omitted the envelope header that is so important for troubleshooting.
The two parts of a full header:
- Message header
Everyone who has read an email is familiar with the message header information. It includes the To:, From:, Subject: and Date: fields.
- Envelope header
This is the hidden part of the header. It contains information added by each server that transfers the email during the delivery process.
Unfortunately, there are almost as many different ways to access the full header as there are different kinds of email software. The method that works best for you depends on the application you use to read email. The ways that work in some of the most common applications are described here. If you don't see your application, see if it offers options like those in the following list.
There are two fields that are unique to the hidden envelope header: 'Reply-to' and 'Return Path'. If you elect to display the email source, as described below, search the source for these fields. If you find either of these fields, you have the full header.
The easiest way to provide the full header to support is to forward the email as an attachment, providing your email program offers this option. Email forwarded as an attachment usually includes the full header, whereas email forwarded inline only includes the visible portions of the email. If you aren't sure whether this works in your email software, forward a copy of an email to yourself as an attachment, then use the process outlined in the next section to view the email source. You could also look for this information in your email application's documentation.
You can use your MUA (i.e., the application you use to send email) to access the hidden envelope header for an email, but the way this is accomplished depends on the application. Here are some of the most common ways to access email source.
Create a new email to be sent to support.
Open and select the email whose source you want to access.
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Access the source by finding your MUA in this list and following the instructions. When you have displayed the source, check to be sure you can find the 'Reply-to' or 'Return Path' field to confirm you have the full header. Copy and paste the source into your new email and send it off to support along with your question.
- Eudora
- Mac
Click the button that says BLAH BLAH BLAH on the upper-left-hand corner of the message
- PC - non-HTML mail
Click the button that says BLAH BLAH BLAH on the upper-left-hand corner of the message
- PC - HTML mail
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This requires a two-step operation because the software doesn't display the full header source with the message source.
First, you have to access the full header source. Click the button that says BLAH BLAH BLAH on the upper-left-hand corner of the message. Select the header and paste it into the email you want to send to support.
Now select the email again and right click on it. Select 'view source'. Copy the message source and paste it into the new email below the header source.
- Gnome Evolution
View | Message | Display | Email Source
- Mac OS X
Mail | Preferences | Viewing | Show header detail | All
- Microsoft Entourage
View | Source
- Microsoft Outlook Express
File | Properties | Details
- Microsoft Outlook 2000, Outlook 2002/XP
View | Options | Internet Headers
- Mozilla Thunderbird
View | Page Source
- Netscape Messenger
View | Header | All
- Other
If these don't work, try the Options menu or right-click on the open email to see if there is an option to view source or properties. If this doesn't work, you will probably have to read your MUA's online help.
Now, wasn't that harder than you thought it should be?
Perhaps you are using some platform not covered in the previous instructions—or you followed the instructions but still weren't able to access the source. Take one last look at the help for your MUA, and if you don't find the answers you need, it's probably time to contact your friendly support person. Be sure to provide the name and version of your OS (e.g., MacOS9, Windows98, , etc.), and the name and version of your MUA (the application you use to send email) and tell the support person you would like to provide a full email header for troubleshooting purposes—if only you knew how. Hopefully they will send you some instructions which you can save somewhere on your hard drive for future reference, because if you correspond regularly through email, you're going to want to access email header source again someday.
If you enjoy the sense of power and accomplishment derived from wresting the envelope header from its hiding place, you may be interested in learning more about how to troubleshoot email.
Kavi® has extensive documentation on email and troubleshooting available to the online community. This documentation is aimed at a users with a wide range of technical knowledge, so you may find some of it too technical for your immediate needs. Certain documents, particularly the troubleshooting flowcharts, include instructions for users with varying levels of access privileges, so you may find these documents contain links to Kavi tools that are unavailable to you. Even when this is the case, you may find the troubleshooting flowcharts useful if you follow the steps until you reach the limits of your knowledge or the tools available to you. If you reach this point without finding your solution, follow the instructions on preparing information to send to support that are included in the flowchart instructions. You'll already have the full header, for which the support team thanks you in advance.
Any of the following documents may serve as a starting point. Select the one that seems most likely to meet your needs.
Email troubleshooting documentation
- Composing Email to Post to a List
How to construct an email to post to a mailing list so it isn't rejected by spam filters, etc. Read this if you sent a message to a list and it wasn't posted for some reason.
- How Email Works
Email is more complex than transferring a message directly from a sending computer to a receiving computer. Read this if your email ran into a problem somewhere in the email delivery chain.
- Analyzing Email
This will teach you how to read an email header, but you need to understand How Email Works.
- Bounces and Automated Bounce Handling
If your email bounced and you want to learn more, read this.
- Introduction to Troubleshooting Email
Read this for an overview of all available troubleshooting tools and documentation, including flowcharts that guide users through troubleshooting the most common email problems.